Policy Statements
The ESOH Training Symposium is not open to the public with attendance strictly controlled. Non-Government (i.e. contractor) personnel may attend the symposium only providing the following conditions are met:
1. If their company is an exhibitor. Each exhibitor receives three "exhibitor" quotas with their exhibit - additional personnel (beyond the three) may attend for an administrative fee of $125/per student, not to exceed a total of six students per booth. These quotas are issued with the exhibition confirmation package.
OR...
2. Are a FULL-TIME contract employee working in an Air Force organization supporting ESOH programs as a function of their duties AND are certified by their local installation environmental flight chief as requiring ESOH training. Examples include CMEs (Contract Manpower Equivalents), interns and overhires. NOTE : In all cases, the individual must work full-time on the installation and receive approval (validation) by the host CEV. In such cases, requests for quotas are submitted in writing to the Symposium Office for approval. There are no fees associated with these quotas.
OR...
3. Are retained by an official sponsor of the Symposium (ACC, AETC, AMC, AFSPC, AFRC,
ANG, AFGSC and AFCEE) to conduct a training course in support of the symposium. In such cases, individuals will be permitted to attend symposium courses when it does not interfere with official duties of designated symposium instructors. In these cases, the Curriculum Team Chair will issue them instructor quotas.
OTHER IMPORTANT INFORMATION:
4.1. With the exception of category 2 above, contract personnel and exhibitors will NOT receive individual class schedules. They will be provided a schedule of courses ( provided on-site - no advance copies ) and may attend courses on a space available basis.
4.2. Contract personnel will NOT be permitted to attend selected symposium courses where programming, contracting, and resources are addressed. These courses will be clearly identified at the symposium.
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The ESOH Training Symposium is a training program developed and executed for
the purpose of meeting the training requirements of INSTALLATION LEVEL personnel
in a cost effective manner. As a matter of policy, HHQ staff attending the
symposium regardless of command, position, office, or grade, are subject to
taskings as deemed necessary to support the mission of the symposium. This
policy applies to all MAJCOM, FOA, HAF and SAF staff members.
HHQ staff personnel must meet one of the following conditions
and be approved by their Division Chief (GM-14 or higher) in writing (e-mail)
to the Symposium Registrar to properly document and certify adherence to this policy.
Once approved, these individuals agree to abide by the conditions in this and all
applicable symposium policies.
1. Instructors: Named to a specific course(s)
contained in the official symposium curriculum or designated as a sponsor for a course.
Instructors must use only Instructor Numbers issued by the Curriculum Team Lead. These
unique numbers are critical in developing the final course schedule. If the individual
is dual-hatted (i.e. instructor and team member) they MUST register as an instructor ONLY.
Instructor quotas are controlled by the Curriculum Team Chair at (DSN) 574-9930.
2. Planning Team Members: Identified by a MAJCOM, AFCEE,
or AFIT ONLY (A7, A4, JA, SE and SG) dedicated to participate in the planning and execution
of the symposium.
3. On-Site Support Team Members: Identified by their MAJCOM,
AFCEE, or AFIT specifically to provide "on-site symposium support" (in addition to planning team members).
These individuals:
- Support the execution and day-to-day operations of the symposium on-site.
- May be any level HAF/FOA/MAJCOM staff member, installation level personnel, etc.;
any grade; and any functional area.
- Are FULL-TIME on-site symposium staff members during the
symposium (upon arrival to the symposium location (TDY Orders Dates) and report the
Symposium Director (or delegated representative) for the duration of the event.
- See also, On-Site Team Responsibilities Policy.
4. Senior HHQ Senior Staff (GM14+ and O-5+ only): These
individuals include MAJCOM, FOA, and HAF Senior Staff and/or those designated by their MAJCOM
to represent their functional area in CE, JA, LG, PA, SE and SG. This also includes three-letter
office symbol leadership capacity (i.e. A7A , SEG). Such individuals will receive SPECIAL FLIGHT
CHIEF Registration numbers ONLY. They will register on-line but be required to select courses.
Upon arrival (not before) they will receive a master schedule of courses allowing them to select
course periods on a space available basis. These individuals will not be required to provide
on-site support. Quotas for these individuals are managed exclusively through the symposium
office at (DSN) 574-9775.
FUNDING: All HHQ Staff are self-funded from
their organization as Staff Assistance/Support TDY
providing direct support to installation personnel. DTS orders
MAY NOT SAY TRAINING ATTENDANCE on their orders unless registered as STUDENT for
AF Auditing purposes.
5. General Requirements:
- Planning Team Members who are also instructors provide on-site support for the
symposium staff as needed. With exception of their scheduled course(s) hours
and applicable preparatory time, these individuals are Team Members.
- All non-student attendees will abide by all Symposium Policies regarding attendance,
appearance, etc.
- All non-student attendees (Team, Instructor, Team, etc) shall perform no less than
8-hours per day during this TDY mission. Workers shall be scheduled for
specific blocks of time and shall attend courses or participate in symposium
program events during non-work schedule hours to meet the 8-hour work-day policy.
Alternate/flex work schedules do NOT apply to this TDY.
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The ESOH Training Symposium is a training event designed and executed for the purpose of training INSTALLATION LEVEL personnel. As a matter of policy, attendance is controlled by demographic structure (functional area) of the student body and equally as important, rank/grade of attendees.
Because the symposium is a school, vice conference or convention, and the target audience is base-level worker/middle management, the presence of senior officers/civilians is a distraction and tends to intimidate students. The result impairs the quality of the training experience of the attendees for which the symposium was developed. To maintain a "school" environment, the focus must be to minimize disruption of students . Such distractions include intimidation of junior students in the presence of senior officers/civilians (0-6+). For this reason:
1. Protocol and DV designations are limited to General Officers/Senior Executive Service Civilians and MAJCOM Directors and above.
2. All other attendees, regardless of grade or position are classified as a student, instructor, symposium staff, or exhibitor. This includes Wing, Group, and Squadron leadership.
3. Any attendee in the grade of 0-6/GM15/NSPS Equal not designated a DV must be coordinated in advance with the Symposium Office prior to registration.
3.1. 0-6/GM15/NSPS Equal (except sponsoring MAJCOM staff members) are DISCOURAGED from participating in the symposium. This event is a school/training environment where students are base-level worker/middle management. To ensure a quality learning environment, we hope to limit distractions and conditions that may intimidate students.
3.2. If, after reviewing this policy, a 0-6/GM15/NSPS Equal make the decision to attend:
3.2.1. The symposium asks Senior Officers/Civilians remain sensitive to their presence and impact on the classroom environment.
3.2.2. Where practical, remain in the back of classrooms
3.2.3. Notify the Operations Center of any issue requiring attention (classroom/instructor/student)
4. Designated DVs are managed exclusively by the Symposium Protocol Team. The Protocol Team will coordinate all air travel, ground transportation, lodging, and escort matters directly with the DV's staff OPR.
4.1. The Protocol Team will:
- Coordinate registration of DV in Symposium System and Pre-Register DV
- Coordinate Flight/Arrival and Departure Arrangements with the DV's office
- Provide transportation to/from airport
- Arrange hotel accommodations
- Provide Symposium DV materials/references
- Assign (if applicable) an Escort
- Provide clearinghouse of DV schedule(s)/activities
4.2. The Symposium maintains a secure/private DV Center with administrative support, DSN/commercial links, computer DSN/commercial access, printing/coping services, PC and printer, general admin supplies, and private meeting room for 2-15 individuals. This center is a CONTROLLED AREA and is open only to DVs, or by personal invitation of a DV.
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The ESOH Training Symposium is sponsored by ACC, AETC, AMC, AFSPC, AFRC, ANG, AFGSC
and AFCEE. The courses and events associated with the symposium are
developed specifically by these commands for the purpose of economizing
base-level ESOH training requirements for installation CE, LG, OG, JA, PA,
SE, and SG at operational commands. The symposium must not be confused with
other conferences or events either within or outside of DoD. Attendance is
CLOSED to the public and non-sponsor command personnel, and is CONTROLLED.
Advance registration is required to attend the symposium - there is NO
on-site registration.
In cases where space can accommodate and additional costs are not incurred,
a limited number of quotas may be available to attendees from other MAJCOMs.
The following guidelines provide details on how to access these "Other
Quotas".
1. These quotas will be issued only on a SPACE-AVAILABLE BASIS after 15 Dec.
No requests will be accepted prior to that date.
AFTER 15 DEC:
1.1. Requests may be sent to the symposium Registrar at Sympo@langley.af.mil
no phone requests will be honored.
1.2. Distribution of these quotas are the sole responsibility and discretion
of the Registrar and LIMITED per MAJCOM.
2. There is NO on-site registration. Any person or persons who arrive
on-site without a valid registration will not be permitted entrance to the
symposium.
3 . Quotas are issued on the understanding that they are to be used by
installation level personnel. All other agencies (outside of MAJCOMs) are
invited to participate in the symposium as an exhibitor and must abide by
the limitations set-forth by the exhibition program and policies.
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The ESOH Training Symposium is sponsored by specific commands and AFCEE. The courses associated with the symposium are developed specifically for the purpose of economizing base-level training requirements for their command's installation CE, LG, OG, JA, PA, SE, and SG. Attendance is strictly CONTROLLED and CLOSED to the public.
Each sponsoring command issues quotas proportionate to their resource investment. Actual number of quotas are determined and validated annually by the four MAJCOMs. Quota numbers are then assigned, distributed, and managed by the symposium Registrar. Each quota is individually assigned and coded to correspond to the target student's command, base, and functional area.
Other attendees shall not exceed 10% of the total attendance and include MAJCOM/AF/DoD Staff, regulators and other attendees.
Funding for symposium attendees is the responsibility of each installation. MAJCOMs may issue specific guidance or funding information. The symposium does not fund attendees.
TARGET STUDENTS (GOALS):
MAJCOMs are asked to practice cross-functional distribution of quotas to the installation team. The goal of the symposium is to train the "base team" - this is the foundation to the success of the symposium and is critical to its continued success. It is important to note, this is NOT a Civil Engineering training opportunity. This IS a base training opportunity to provide ESOH training the entire base team. The largest groups are Logistics* as the process owners, Civil Engineers who provide oversight and prevention. These groups are seen as equal partners comprising an average of one-third of the quotas each. In order to ensure bases include each key component of their base team, one quota is provided to the Bioenvironmental Engineer (SG), Ground Safety Office (SE), Environmental Attorney (JA), and Public Affairs Office (PA). Other suggested targets include one from each base contracting office and services squadron.
Logistics includes all maintenance activities, operations personnel, as well as supply, trans, and Cons.
NOTE: As a general rule, a typical base should issue no less than one quota for each SE, SG, JA, PA, and SV with equal (1 for 1) quotas for LG and CE. Each base distribution should mirror closely to the above chart.
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This information is on the Team page.
- All symposium attendee must be registered PRIOR TO ARRIVAL at the symposium site. There is no on-site registration.
- Any military or DoD civilian traveling to the symposium without pre-registering and securing a confirmation of their individual registration, are doing so under false pre-tense, and will not be permitted admission to the symposium.
- Any deviation to this policy (less exception below) requires the approval of the Symposium Chairperson or his/her absence, the Symposium Director.
AUTHORIZED EXCEPTION: Individual substitutions will be permitted on-site if the individual is an authorized substitute for a NAMED and EXISTING student registered for the symposium. Such substitutions must be previously approved by the registered student’s installation CEV Flight Chief either in writing or in person at the time of substitution. Substitutions are a name change ONLY and the new student must adhere to the class schedule provided for the individual for which they are substituting. No class deviations are permitted.
- If it is determined the an individual is not an authorized symposium participant, the following procedures will be accomplished:
- Verify with the Registration Database that the individual is not registered (verify using last name, first name (including possible phonic spelling errors), organization, functional area and installation).
- Obtain a copy of the individual’s TDY orders.
- If no orders, obtain a photocopy of the individual’s military or DoD civilian I.D. card and hotel location/room number.
- Notify the Symposium Director or an Assistant Director.
- Assistance will be provided in securing an immediate return to their home station. The symposium team will assist in adjusting the individual’s return flight, hotel reservations, and transportation to the airport.
- The Symposium is not responsible for any early hotel, transportation, or other fees as a result of the enforcement of this policy.
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The ESOH Training Symposium is a formal training environment. In order to ensure the best possible training atmosphere, the following policy applies to ALL SYMPOSIUM ATTENDEES :
Applies: Monday-Friday, 0800 - 1800 hrs
All Phones, Pagers, Palm PCs, and other related instruments with ringers, alarms, etc. must either:
Be turned OFF (or)
Be in vibrate mode (or)
Ringer turned OFF (for models with other means of getting
your attention - i.e. blinking light).
Under NO CIRCUMSTANCE shall any communication equipment be used in a classroom or general session area. Hallways and other public area are acceptable providing this does not disrupt activities in adjacent areas:
--Don't answer a call in the classroom - either wait until outside or take the call later
--Do not conduct cell phone conversations at or near a classroom entrance while a class is in session - go to an area where your conversation will not be monitored or disruptive to a classroom
In cases where an emergency situation requires you to answer a cell phone call, the user must EXIT the classroom and use only in an area that will not disrupt any nearby classroom or general session area.
Emergency calls should be directed ONLY to the Symposium Operations Center.
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When a student, instructor, or staff member is traveling with a guest who is not an official participant in the symposium, they may PURCHASE a guest pass.
Guests are limited to spouses, significant others, children/other family members, with proof of affiliation to the registered attendee. Because the symposium is not open to the public, non-family guests are not permitted. NOTICE: This does not apply to exhibitors - exhibitor guests must register at the Exhibit Registration Booth - separate fees apply).
The guest pass permits general access to the symposium to attend any public session or activity (see below), but may not enter classrooms. To gain access to the symposium area(s), the name badge is required to avoid being escorted off the property by security.
$40.00:
• Name Badge
• Entry to Exhibit Hall
• Sunday Reception
• Monday Icebreaker
Note: Does not include a ticket to Wednesday's luncheon -
must be purchased separately.
CASH ONLY - No Refunds - Non-Transferable
The registered symposium attendee MUST accompany the guest at guest registration and have their registration package received at symposium registration. Their symposium identification number is required to purchase a guest pass and must be accompanied by proof of family affiliation to the registered attendee.